Work gets done—but the change-order backup does not.
We organize the daily records, quantities, photos, and supporting notes needed before the cost gets absorbed.
Contractor Compliance Desk
Stop carrying the paperwork after the field day ends.
SitePilot keeps documentation, compliance follow-through, and billing backup moving—so the owner or superintendent can stay on the work, not stuck chasing it from a desk.
Clear workload agreed up front. No custom software. No new process for your crew to learn.
The money leaks
Small misses turn into expensive cleanup.
This is not generic admin help. It is practical follow-through for records that protect your time, billing, and completed work.
Invoices get rejected for missing backup.
Keep billing support in order instead of rebuilding the file when accounting asks for it.
Daily reports live in texts, trucks, and inboxes.
Give field documentation one home before it becomes a last-minute scramble.
Permit and compliance follow-up lands on the busiest person.
Track open requirements and surface the next decision instead of relying on memory.
Closeouts keep waiting after the work is finished.
Assemble the records, certificates, and outstanding items that hold final paperwork up.
Who it is for
A dependable back office for teams built to be in the field.
Best for small contractors with active work and no dedicated person to keep permits, reports, supporting documents, and closeout tasks moving.
Built for the work outside the office.
Excavation & sitework
Concrete & utilities
Reclamation & erosion control
Landscaping & fencing
Oilfield service & trucking
Not an open-ended office replacement.
We work within an agreed monthly workload, organize and follow up on recurring documentation, and flag what needs your decision. We do not replace your superintendent, accountant, estimator, or project manager.
How the desk works
Less chasing. More follow-through.
Start the support plan when you are ready to stop carrying the administrative follow-up alone. Prefer to talk first? We will review the active workload with you.
Show us the active work
You share the jobs, paperwork pileups, and urgent open items.
Set the monthly scope
We agree on the workload and handoffs before recurring support begins.
Keep the desk moving
You get organized follow-through and one weekly outstanding-items report.
Keep the work moving
Give the paperwork a desk that does not belong to you.
Contractor Back-Office Support is $500/month for practical, agreed-scope follow-through on the paperwork that keeps projects from stalling.